2019-10-30 Project Management Meeting - HTTP2HTTPS Kickoff

Date

30 Oct 2019

Attendees

• Magtoto. Louella ; Sangani. Kavita ; Kotla. Phani ; Kline. Cassandra ; Agarwal. Akhil ; McCostis. Michelle ; Boulger. Dan ; Vail. Jeff ; Ruff. Tracey ; Cady. Tina

Agenda/Notes

Summary

We are transitioning our websites from unsecured to secured. People will notice a web address change if they have bookmarks to the original pages.

Topics

• Introduction – Currently websites communication to browsers via HTTP. This is an open protocol that will allow processes/hackers to sniff. Issues are
  • PII is sometimes transmitted between Server/browser.
  • Hackers can forge their way into the system.
• Requirements
  • When converting website.
    • Performance is not affected
    • Website still works
    • User issues minimized
  • Approach
    • F5 server to convert http to https? Or other solutions? F5 discussion, training or introduction? Downtime topics?
    • Review lessons learned from initial efforts.
• There was a mentioning of the process for pre-initiative work Process.
• There was a mentioning of the process for pre-initiative 'Current Issues'
• There was a discussion of confluence organization so far

Process

• Development
  • Website(s) chosen
  • Developers test
  • List passed to Tracey for dtech.
  • Website(s) converted
  • List of converted websites passed to Mark
  • Mark tests
  • Developers test
• Testing/QA
  • Website(s) chosen  (Criteria – Development website updated to https successfully)
  • Developers, testers test
  • List passed to Tracey for dtech.
  • Website(s) converted
  • List of converted websites passed to Mark
  • Mark tests
  • Developers, testers test
• Production
  • Website(s) chosen (Criteria – Testing/QA website updated to https successfully)
  • Developers test
  • List passed to Tracey for dtech.
  • Coordination of when the website can be converted needs to occur between customer, dtech, home page tuning.
  • Website(s) conversion date scheduled
  • Conversion - 1wk – announcement sent (includes date, and downtime)
  • Conversion - 1day – announcement sent (includes date, and downtime)
  • Conversion – 0 day – announcement sent, down time, conversion made, home pages fixed, Conversion memo sent

Testing

• The website should work, however there are suspected pain points (ex when an application accesses more than one website)(ex when an application can import/export data files) and confirm they work.
  • What count’s as passing the test?

Current Issues

• Stalemates
• When the websites are moved, it will have a new web address.
  • No problems, but when we move to production home pages must be updated.
• Regional – with ASP websites, currently have a popup error message
  • There are hardcoded website locations that need to be fixed.  (Some asp.net websites have the same problem)
• Regional – with ASP websites, are running in IE compatibility mode
  • No issue
• Regional –ASP websites, are configured as sub-websites
  • All sub-websites (PRS, RCTS, TS, etc) are moved at once, therefore all sub-websites need to be adjusted for the popup error message. Labor needed.
• SASD - ASP.Net Forms technology, have a history problem.
  • Database Server is unable to recognize user of a web application.
  • This is a showstopper for many applications.
• SASD - ASP.Net Forms technology, moved to a location that has IE compatibility mode turned on.
  • Maybe 2 domains are needed – saccounty.net for asp based programs, sacsewer.com for html 4+ websites.
• Maximo – Issues moving Maximo to HTTPS . (F5 can only handle 1 port, but Maximo has a port per cluster per instance – investigating creation of an alias website for conversion.)(Non ISD staff will be needed to test development conversion) (Rest service integration questions)

Confluence.

Start Confluence,

Change to the IT Project Management space

Expand the side panel until you see the page tree

Expand Projects 

Expand Initiative-6

Expand and Click Pre-Initiative Artifacts.

This is a webpage showing work performed so far. I opened the following links

• Conversion Status Summary - Shows what has been accomplished so far. 
• Conversion Status Detailed - Shows websites, 1 row per application, then columns for Dev, QA, and  Production. The colorization - Green means Done, Pink means work underway, showstopper issues being worked on.
• High Priority Tasks - a list of high priority websites to convert.
• Outstanding Issues - a list of the issues we are currently having and working through

What was not discussed

• The attached spreadsheet
• the pre-initiative meetings notes.

Questions

• Q: F5?
• Q: Will employees have opportunity to test? A: Yes as part of the QC process.

Next Steps

• We are turning this into an official project. This was the Project Initiative Meeting. The next steps are to continue through the process.

Action items

• Schedule Project Initiation meeting
• Size the Project