Software Tracking FY 22-23
This spreadsheet references our software license purchases and renewals.
For purchases or renewals on the sheet, the SOP is:
- Dave emails the Technical lead/Product Owner (Requester) 90 days ahead of the due date to verify renewal
- Dave or Technical lead/Product Owner secures quotes if needed.
- Marty Feldmann is notified if an ETB (Exception to Bid) is required and will create/submit ETB for approval.
- Technical lead/Product Owner submits a TPS to formalize request and trigger the approval process
- Dave creates corresponding PRS and works with purchasing to process
- The lead/owner confirms receipt of product/renewal
Key
White = SASD
Green = Regional San
Red = Future year
| Cost | Vendor | Maintenance | TPS | Compass | PRS | Date | Requester | Dates | CMDB Link | Notes |
| JULY 2022 | ||||||||||
| $5,947.92 | VMware | VMWare vSphere 3 YR Renewal | 2337 | P-Card | 137013 | 7/1/22 - 7/1/25 | Tina Cady | |||
| $69.00 | Wrapbootstrap.com | 1/Samply Angular 13 Admin Template | 2665 | P-Card | 138762 | 7/1/22 - 7/1/23 | Dan Boulger | |||
| $4,948.94 | Quest Software | Spotlight on SQL | 2664 | 81409438 | 138790 | 7/1/22 - 7/1/23 | Gene Laoyan | |||
| $26,840.00 | Horizon | Horizon LIMs | 2492 | 81406053 | 138385 | 7/1/22 - 7/1/23 | Phani Kotla | Srivi Ramamoorthy | ||
| $31,804.48 | TRM Resource Management | TRM Rules Manager Renewal | 2593 | 81409537 | 138765 | 8/1/22 - 7/1/23 | Michell McCostis | |||
| $23,787.00 | DLT Solutions | AutoCAD (PMO/Echo Water) | 2427 | 81406823 | 138488 | 7/1/22 - 7/1/25 | Dan Wilson | |||
| $13286.70 | Meridian | Meridian Software Maintenance | 2554 | 81411122 | 138507 | 7/1/22 - 7/1/23 | Phani Kotla | |||
| $1708.44 | Information Mapping | 3YR FS Pro | 2759 | P-Card | 139180 | 7/1/22 - 7/1/25 | Mark Gustavson | |||
| $22283.87 | Actuate Inc | Metric Manager | 2223 | 81400768 | 125158 | 7/16/22 - 7/15/23 | Phani Kotla | |||
| AUGUST 2022 | ||||||||||
| $2,247.00 | Telerik | 3/Telerik DevCraft UI Edition Annual Maintenance Renewal | 2640 | P-Card | 138763 | 8/1/22 - 8/1/23 | Phani Kotla | |||
| $857,776.64 | Fields Consulting Services Inc | SASD Maximo License Renewal - 1 Year | 1590 | 81377640 | 134534 | 8/1/21 - 12/1/23 | Michelle McCostis | |||
| 99.99 | DEVexpress.com | 4/DEVExpress Code Rush Ultimate | 2567 | P-Card | 138766 | 8/1/22 - 8/1/23 | Phani Kotla | |||
| $90.00 | Mobaxterm | Mobaxt - Pro Edition | 2877 | P-Card | 139462 | 8/1/22 - 8/1/23 | Tracey Ruff | |||
| $32,160.00 | Zoom | 150 Zoom Licenses | 2860 | P-Card | 139367 | 8/1/22 - 8/1/23 | Cha Lo | |||
| $2947.00 | Matomo | Matomo On-Premise Support Plans - Essentials | 2786 | P-Card | 139192 | 8/1/22 - 8/1/23 | Gene Laoyan | |||
| $3061.16 | Quest Software | Spotlight SQL | 2617 | 81409438 | 138673 | 8/1/22 - 8/1/23 | Tracey Ruff | |||
| SEPTEMBER 2022 | ||||||||||
| $2862.32 | Acronis | Acronis Consolidated Annual Renewal | 2740 | 81413030 | 139159 | 6/1/22 - 9/1/23 | Tina Cady | |||
| $103,297.32 | SoftwareOne | Commvault Software Support Renewal | 1836 | 81384098 | 135161 | 9/1/21 - 9/1/24 | Gene Laoyan | |||
| $570.00 | Sapian Inc | Sapian Software | 1696 | P-Card | 134918 | 9/1/22 - 9/1/23 | Tracey Ruff | |||
| $1,648.20 | SHI | Reg San - Adobe Annual Renewal - Account# 55C640349B9081836C7A | 2833 | 81416076 | 139392 | 9/1/22 - 9/1/23 | Cha Lo | |||
| $14,508.77 | SHI | Reg San - Adobe Annual Renewal - Account# A78FE21DEE595E06825A | 2834 | 81419139 | 139669 | 9/1/22 - 9/1/23 | Cha Lo | |||
| $5,010.00 | Atlassian Pty Ltd. | Bitbucket and Add Ons | 2634 | P-Card | 138764 | 9/1/22 - 9/1/23 | Phani Kotla | |||
| OCTOBER 2022 | ||||||||||
| $12,934 | Safe Software | FME licenses: Annual Maintenance Renewal - 3YR Renewal - 1st Year | 2915 | 81417466 | 139577 | 10/1/22 - 10/1/25 | Marjorie Alpizar | |||
| $143,004.06 | MS EA Renewal | 3 YR MS EA SASD - Agreement - 1st Year | 3037 | 81420740 | 139891 | 10/1/21 - 10/1/23 | Tina Cady | 3YR Agreement | ||
| $163,609.80 | MS EA Renewal | 3 YR MS EA Reg San - Agreement - 1st Year | 3038 | 81420679 | 139893 | 10/1/22 - 10/1/23 | Kent Behrends | 3YR Agreement | ||
| $1,428.00 | Ideate | Bluebeam licenses for EchoWater | 1907 | P-Card | 135594 | 10/1/21 - 10/1/22 | Kent Behrends | Not Renewed per Kent Behrends | ||
| NOVEMBER 2022 | ||||||||||
| $3955.00 | Mythics | 100/Oracle Database Standard Edition Licenses | 2971 | 81419978 | 139816 | 11/1/22 - 11/1/23 | Kent Behrends | |||
| $137,757.20 | Info-Tech Research Group, Inc | Info-Tech Subscription Renewal | 1953 | 81419467 | 139738 | 11/1/22 - 11/1/23 | Jeff Vail | |||
| $452,662.45 | Fields Consulting Services Inc | Reg San Maximo License Renewal - 1 Year | 1632 | 81379622 | 134659 | 8/1/21 - 11/1/23 | Michelle McCostis | |||
| DECEMBER 2022 | ||||||||||
| $4,753.37 | PCMG | SASD Adobe Cloud Renewal - VIP - 334BF40C9110EC3 | 3129 | 8142337 | 140211 | 12/1/22 - 12/1/23 | Dave Mitchell | |||
| $742.12 | Condusiv | 4/ UnDelete 11 Server | 3130 | 81423998 | 140287 | 12/1/22 - 12/1/23 | Tina Cady | |||
| $42,660.00 | Presidio Networked | Commvault Metallic Clous Storage 35 Months | 2035 | 81391675 | 135847 | 12/1/21 - 12/1/24 | Tracey Ruff | |||
| 5519.08 | DLT | 5/Spotlight on SQL Server | 3176 | 81424644 | 140362 | 12/1/22 - 12/1/23 | Tracey Ruff | |||
| $7170.00 | HACH Company | HACH WIMS Annual Maint | 3081 | 81422468 | 140035 | 12/1/22 - 12/1/23 | Phani Kotla | |||
| $1818.00 | Bentley Systems | Bentley SewerCAD | 3063 | 81421477 | 139972 | 12/1/22 - 12/1/23 | Jeremy Boyce | |||
| $857,776.64 | Fields Consulting Services Inc | SASD Maximo License Renewal - 1 Year | 1590 | 81377640 | 134534 | 8/1/21 - 12/1/23 | Michelle McCostis | |||
| JANUARY 2023 | ||||||||||
| $2,925.99 | Component | 3/ComponentOne Ultimate licenses | 3052 | 81421011 | 139931 | 1/1/23 - 1/1/24 | Phani Kotla | |||
| $5,898.82 | Oracle / DLT | 2/Oracle Spatial licenses | 3091 | 81424019 | 140288 | 1/1/23 - 1/1/24 | Marjorie Alpizar | |||
| $3,735.00 | MadCap | 5/Doc-to-Help-Bronze 36 Months Maintenance Renewal | 882 | 81357269 | 132233 | 1/1/21 - 1/1/24 | Phani Kotla | |||
| $2,000 | PMWeb Inc. | PMWeb (Echo Water Project) | 3205 | P-Card | 1/4/23 - 1/4/24 | Sidney Kangas | ||||
| $436.68 | Red Gate | SQL Toolbelt Essentials | 3198 | 140437 | 1/1/23 - 1/1/24 | Tracey Ruff | ||||
| $7,300.00 | ESRI Inc | ESRI ArcGIS - Plant | 2120 | 81396965 | 136314 | 1/1/22 - 1/1/23 | Kent Behrends | |||
| $1,961.56 | DLT Solutions | Toad for Oracle | 3201 | 140442 | 1/1/23 - 1/1/24 | Kent Behrends | ||||
| $31,716.50 | Solace Corp | Solace PubSub+ and Professional Services | 3137 | 81424234 | 140308 | 1/1/23 - 1/1/24 | Phani Kotla | 50/50 Split | ||
| FEBRUARY 2023 | ||||||||||
| $54,212.40 | AutoDesk | Autodesk/AutoCAD 3 Yr Renewal | 2149 | 81395531 | 136203 | 2/1/12 - 2/1/25 | Bob Schultz | |||
| $70,300 | Cues | Annual Renewal of Cues | 2098 | 81394577 | 136079 | 2/1/22 - 2/1/23 | Dave Mitchell | |||
| $2500.00 | EnviroSim Associates LTD. | BioWin | 2147 | P-Card | 136195 | 2/1/22 - 2/1/23 | Jeremy Boyce | |||
| $7,000.00 | Grammarly | 50/Grammarly Renewal | 2257 | 81399351 | 136621 | 2/1/22 - 2/1/23 | Marty Feldmann | |||
| $55537.00 | Atlassian | Confluence add-ons, and Big Picture License Renewal | 3105 | 81423099 | 140127 | 2/1/23 - 2/1/24 | Phani Kotla | |||
| MARCH 2023 | ||||||||||
| $25,900.26 | Adobe | Adobe Cloud Subscription Renewals - SASD - 82C1AA3BD4D19B24D08A | 2225 | 81397950 | 136487 | 2/1/22 - 2/1/23 | Dave Mitchell | |||
| $23,404.50 | Adobe | Adobe Cloud Subscription Renewals - Reg San at Goethe - 2DDA264180EDE88E251A | 2224 | 81397946 | 136488 | 2/1/22 - 2/1/23 | Dave Mitchell | |||
| $44,986.00 | Innovyze | InfoWorks and InfoNet Site License Agreement | 2154 | 81395763 | 136229 | 3/1/22 3/1/23 | Xuyen Phung | |||
| $512 | X-Tools | 7- Xtools Pro Annual Renewal | 2178 | 81396194 | 133080 | 3/1/22 - 3/1/23 | Luisa Gomez | |||
| $8,685 | pluralsight.com | Pluralsight - Business - Professional - Govt | 2288 | 81402338 | 136780 | 3/1/22 - 3/1/23 | Phani Kotla | |||
| $80,640.00 | Horizon | HLS LIMS Managed Service Contract | 2228 | 81407108 | 136606 | 3/1/22 -3/1/23 | Phani Kotla | |||
| $17256.00 | GoTo | 8/Go-To-Training Pro Service | N/A | P-Card | 138699 | 3/1/22 - 3/1/23 | Vu Pham | |||
| $4,184 | Meggar | PowerDB | 2189 | 81396424 | 136350 | 3/1/22 - 3/1/23 | Gary Spangler | |||
| $98,986.00 | DLT Solutions | AutoCAD (Plant) - 3 Year | 2164 | 81396024 | 136313 | 3/1/22 - 3/1/25 | Cha Lo | |||
| $1,195.00 | RedGate | SQL Developer - 3 Year Annual Maintenance Renewal | 11725 | 3/1/20 - 3/1/23 | Tracey Ruff | |||||
| $7,000.00 | Grammarly | 50/Grammarly Business | 2257 | 81399351 | 136621 | 3/1/22 - 3/1/23 | Dave Mitchell | |||
| April 2023 | ||||||||||
| $9,167 | InSeego | NetMotion Diagnostics Standard Maintenance Renewal (3YR) - 2018 - 2021 | 11370 | 4/1/18 - 4/1/21 | Catherine Wild | Not Renewed - per Catherine Wild | ||||
| $1,125.00 | Invarion | 3/Invarion Rapidplan Traffic control software | 1158 | P-Card | 133214 | 4/1/22 - 4/1/23 | Keith Dann | This was renewed by the customer via P-Card | ||
| $4,853.52 | Telerik/Kendo | Telerik/Kendo software maintenance - DevCraft Complete | 81333094 | 129368 | 4/3/20 - 4/1/23 | Phani Kotla | ||||
| $21349.00 | Entisys 360 | Data back appliances | 1054 | P-Card | 132998 | 4/3/21 - 4/1/24 | Tracey Ruff | |||
| $3,250.00 | Yada Gm bH | eRoom ARCHIVER | 2256 | 81400604 | 136763 | 4/1/22 - 4/1/23 | Jeff Barros | |||
| $4,499.18 | Slack | Slack Annual Renewal Contract | 2358 | 81402496 | 137007 | 4/1/22 - 4/1/23 | Phani Kotla | 50/50 Split | ||
| $5,606.00 | Tech Smith | Snagit, Camtasia, Audiate, Video Review, Screen Cast - Consolidation Renewal | 2259 | P-Card | 136650 | 4/1/22 - 4/1/23 | Shelly Cortez | |||
| $44366.00 | Gartner | Gartner Subscription 3YR Contract | 2387 | 81403081 | 137122 | 5/1/22 - 4/1/23 | Jeff Vail | Years 1 & 2 have been paid - Last year 2022 | ||
| $1,383.70 | OnTracks | MAXEDIT THREE (3) ENVIRONMENTS ENTITLEMENT | 2243 | 81399718 | 136609 | 5/1/22 - 4/1/23 | Michelle McCostis | |||
| MAY 2023 | ||||||||||
| $3,887.00 | Mathias Systems, LLC | MaxQuickLoad Annual License Renewal | 2501 | P-Card | 138386 | 5/1/22 - 5/1/23 | Michelle McCostis | Shabab Shams | ||
| $55,537.00 | Atlassian | Jira & Bamboo for Server | 3105 | 140127 | 5/1/23 - 5/1/24 | Phani Kotla | ||||
| $5944.00 | NetMotion | NetMotion Mobile IQ | 960 | 81359192 | 132464 | 5/1/20 - 5/1/21 | Catherine Wild | Moved from Dec 2021 per Catherine | 50/50 Split | |
| $7529.00 | NetMotion | NetMotion Diagonstic Licenses | 11370 | 12/1/17 - 5/1/21 | Catherine Wild | Moved from Dec 2021 per Catherine Wild | ||||
| $216,678.00 | IBM | Maximo Transportation & Utilities | 2478 | 81405911 | 138395 | 5/20/22 - 6/30/23 | Vu Pham | |||
| $19287.00 | Allied Network Solutions | Billable Nodes for a Platinum Subscription - 64GB | 2201 | 81396977 | 136411 | 5/1/22 - 5/1/23 | Phani Kotla | 50/50 Split | ||
| $6225.60 | HelpSystem | 6/AutoMate | 2289 | 81401141 | 136781 | 5/1/22 - 5/1/23 | Phani Kotla | |||
| $6710.67 | Genus Technologies | Kofax Total Agility Support Renewal 1 Yr | 2419 | 81404170 | 137215 | 5/1/22 - 5/1/23 | Phani Kotla | |||
| June 2023 | ||||||||||
| $3,901 | HP | HP OneView without iLO Advanced 3 Year 24x7 Support Flex | 81339624 | 130199 | 6/1/20 - 6/1/23 | Tina Cady | ||||
| $32,788.19 | Insight | Netmotion Mobility XE Premium Maintenance (2Year) - 250 Devices and 1 Server | 11372 | 6/1/20 - 6/1/22 | Catherine Wild | |||||
| $1,660 | DLT Solutions | Toad Datapoint | 1267 | 81369226 | 133592 | 6/1/21 - 6/1/24 | Norman Merrill | |||
| $2561.22 | SHI | Quest - Security Explorer Managed Person Maint Renewal | 2338 | 81402547 | 137031 | 6/1/22 - 3/1/23 | Kent Behrends | |||
| $562.00 | DTECH | Kiosks Sign Software | 6/1/22 - 6/1/23 | Dave Mitchell | Order Placed by DTECH | |||||
| $1,185.00 | RegScan Flex | e-CFR | 2322 | P-Card | 136922 | 6/1/22 - 6/1/25 | Linda Stevens | This will be a three year renewal. | ||
| $8761.50 | Idera | 2YR IDERA SQL Secure | 1322 | 81371082 | 133799 | 6/1/21 - 6/1/24 | Tracey Ruff | |||
| $8,831 | EYEP Solutions | FortiGate 201E w/3YR support | 81307409 | 125893 | 6/1/19 - 6/1/22 | DTECH - Send them Cost Center - 3028650000- Joshua Voelkert | The firewall software that services wireless and the contractor trailers. | Quote comes from DTECH | ||
$4,750 | MeadCo | ScriptX | 2362 | 81402555 | 137036 | 6/1/22 - 6/1/23 | Phani Kotla | |||
| $4,495 | GSoft Technologies | ShareGate | 2529 | P-Card | 138484 | 6/1/22 - 6/1/23 | Lou Magtoto |